Constitution and By Laws
December 2024
Article I Name
The name of this organization shall be Sandcrabs Senior Golf Association, hereinafter referred to as Sandcrabs.
Article II Purpose
The purpose of the Sandcrabs is to promote interest, fair play, and fellowship in the game of golf as a non-profit organization.
Article III Membership
(1) Membership is open to all golfers over 50 years of age.
(2) The Executive Committee will determine new members initiation fee and member’s annual dues.
(3) Members, who have not paid their dues by January 31, of each year, will be dropped from the membership roster. Members may request an exception for extenuating circumstances by submitting a written explanation to the Executive Committee.
Article IV Officers
(1) The elected Officers of the Sandcrabs shall be:
President
Vice President
Treasurer
Secretary
Handicap Chairman
(2) The elected officers constitute the Executive Committee and shall have the authority to act for the Sandcrabs, within the parameters of the Constitution and By-laws. The executive committee shall appoint two, nonvoting members whose function will be to keep score after each tournament.
(3) The Executive Committee shall fill any vacancy occurring on the committee during the year. The appointment will expire on December 31 of the year appointed.
Article V Nominations, Elections, and Term of Office
(1) The President shall appoint a Nominating Committee during the first week of August of each year. The Nominating Committee shall consist of two members from the Executive Committee, and two members at large. The President will appoint the chairperson of the Nominating Committee. The Nominating Committee Chairman will notify the President of the recommended candidates for election no later than the day before the last tournament in September.
(2) The Nominating Committee will select one candidate for each elective office and will have the consent of each nominee. Additional nominees will be accepted from the floor.
(3) The slate of officers shall be announced to the membership at the last tournament in September. All officers shall be elected by a majority vote of members present voting at the first regular tournament in October.
(4) The term of office shall be for one year, starting on January 1st after the election and ending December 31 of that year.
Article VI Duties of the Officers
(1) The President shall:
(a) Preside at all regular Sandcrabs meetings.
(b) Schedule Executive Committee meetings during the first ten days of January, April, July and October of each year.
(c) Appoint members at large to serve on the standing committees.
(d) Promote good public relations.
(e) Appoint a committee of members at large to audit the Treasurer’s books during the last week of March, June, September and December of each year.
(f) With the approval of the Executive Committee, fill vacancies on the Executive Committee, as occurring.
(2) The Vice President shall:
(a) Perform all duties assigned by the President.
(b) Assume the duties of the President in his absence.
(c) Assist the Handicap Chairman in the preparation of golf tournaments and all matters pertaining to handicap records.
(d) Assume the duties of the Handicap Chairman in his absence.
(3) The Secretary shall:
(a) Keep proper records of all Sandcrabs and Executive Committee meetings.
(b) Prepare required correspondence.
(c) Maintain a waiting list of individuals seeking to join the Sandcrabs.
(d) Maintain and publish an accurate roster of the Sandcrabs Membership.
(e) Maintain the Sandcrabs Senior Golf Association and Tournament Rules.
(f) Update and maintain the Sandcrabs Website.
(g) Email members a copy of each tournament results.
(4) The Treasurer shall:
(a) Keep an accurate accounting of all monies received and disburse funds as directed by the Executive Committee.
(b) Provide a statement of the Sandcrabs financial position at Executive Committee meetings and make it available to the general membership upon request.
(c) Ensure the Sandcrabs have sufficient funds available on January 1st of the following year to pay for the first tournament played during the New Year.
(d) Maintain the Treasurer’s books.
(e) Ensure that the account is audited in accordance with these Constitution and Bylaws.
(5) The Handicap Chairman shall:
(a) Prepare the Play List for each tournament.
(b) Maintain the Standby List for each tournament and call members on the Standby List, in the order in which they have signed up, to replace cancelled players and/or to complete the Play List. (c) Ensure that the maximum number of players for each scheduled tournament is not exceeded.
(d) Ensure that the database has the member’s handicap current.
(e) Ensure that a handicap score card is prepared for each player playing in each tournament.
(f) Ensure that the Play List for each tournament is divided into four flights with approximately the same number of players per flight.
Article VII Standing Committees and Responsibilities
(1) Constitution and By-laws and Association and Tournament Rules Committee:
(a) Consist of the Vice-President (Chairperson), Handicap Chairman, and the Secretary. The Secretary will provide administrative support.
(b) Review all recommended changes submitted by the membership and forward all recommendations to the Executive Committee.
(c) Meet in the last week of September of each year to review the Constitution and By-laws and the Association and Tournament Rules; and submit any recommended changes to the Executive Committee.
(2) Christmas Party Committee:
(a) Consist of the President (Chairperson), Treasurer, and the Secretary.
(b) Make Recommendations to the Executive Committee on the location for the next year’s Christmas Party and Christmas Party Tournament.
(c) Prepare the annual Christmas Party plan including the selection of the meal, identifying the prizes to be given to all paid Christmas party members and the total funds to be expended on the party. The Christmas Party plan shall be submitted to the Executive Committee for approval no later than the first week of October.
(d) Purchase all prizes to be awarded to members at the Christmas Party no later than two weeks before the scheduled Christmas Party
(3) Sandcrabs Tournament Schedule Committee:
(a) Consist of the President (Chairperson), the Vice-president, and the Secretary. (b) Prepare the planned next year’s Tournament Schedule, including the golf courses which will be contacted, the proposed maximum dollars the Sandcrabs will pay per golf course per tournament, and the proposed location of the Christmas Party Tournament. Submit the plan to the Executive Committee before the July Executive Committee meeting.
(c) After Executive Committee approval, contact the golf courses and contract for the Sandcrabs’ annual Tournament Schedule.
(d) Complete next year’s tournament schedule no later than October 30th and the new schedule is printed and ready for distribution to the membership no later than the first tournament in December.
Article VII Jurisprudence
(1) All meetings will be conducted in accordance with Robert’s Rules of Order.
(2) If any member becomes disenchanted with the Sandcrabs, for any reason, he will be invited to air his grievance before the Executive Committee. If the problem cannot be satisfactorily resolved, the member may request that his membership dues are returned and his membership revoked.
Article VIII Amendments
(1) Sandcrabs Senior Golf Association and Tournament Rules may be amended at any time by a majority vote of the Executive Committee.